VA+DC FIRST® LEGO® League
TOURNAMENT GUIDELINES

The Virginia + DC FIRST LEGO League competition season runs during November 2021. Team have been assigned to tournaments. We will have an unofficial remote season in February 2022.

Updated October 21, 2021

What’s new for the Cargo Connect season?

Judging: What’s new in judging?
There are some slight wording changes to the rubrics.

Core Values will be assessed at the Robot Game. Core Values judges will be there to assess the team’s Gracious Professionalism.

Robot Game: What’s new in the rules?
There are some slight changes to the wording of a few rules. Be sure to read the Robot Game Rule Book and Challenge Updates for this season’s changes.

What’s new in Virginia+DC FLL?

Hybrid Tournament Format:
To keep things safe at VA-DC FIRST LEGO League events, we will be running a hybrid tournament format. Judging will happen virtually before the event and robot game will happen the day of the event. Please check with your tournament director for more details!

TOURNAMENT GUIDELINES

Team Submission Checklist

Because of the hybrid format (remote judging, in-person robot game), teams will need to submit materials before meeting with the judges. Use this checklist to help plan. Submission deadlines will vary by event. The email that will be sent to teams a week before submitting materials will include this information.

General Guidelines

Teams will be able to participate in a “traditional” FIRST LEGO League event, but will do so from their own communities. 

– Teams must be registered with FIRST
– Teams consist of 2 coaches and 2-10 team members (members must be between the ages of 9-14; students younger than 9 can compete with permission from VA-DC FLL)

Before the Event…
– Complete the online Youth Registration (including Consent & Release) for each team member
– Submit judging materials through FLL Tournament (email will be sent to coaches a week before event from FLLtournament.com. Reach out to questions@va-dcfll.org if you are having issues with this)
– Team Information Sheet Word DOCGoogle Doc
– Team Picture
– Innovation Project Presentation video (no longer than 5 minutes)
– 1-2 pages of Sample Code from at least one mission (pdf, jpg, png)
– OPTIONAL: Core Values PDF (How did the team use the Core Values this season?)
– Virtually meet with event judges for a 25 minute consolidated judging session, see overview here (note that during a remote event, team materials will be viewed before judges enter virtual room). Tournament Directors will reach out via email with specific judging times and links.

During the Event, teams will…
– Run three official robot game runs of 2.5 minutes each. The best score will be the score used.
– Show Gracious Professionalism at the robot game table
– Meet other teams!
– Take home official VA-DC FLL Ribbons

After the Event, teams will…
– Tune into the virtual Closing Ceremony the day after your event
– Receive trophies in the mail (if applicable)
– Receive their robot game score sheets and judging rubrics electronically
– Prepare for advancement opportunities (if applicable)

All participants will need to complete the online Youth Registration before participating in a remote event. More information can be found in the sidebar of this webpage.

Robot Game & COVID-19 Protocols

For the in-person robot game matches, our priority is to keep all of participants safe. Please talk with your teams and parents/guardians about the following guidelines before attending an event. Any questions can be directed to Kaitlin Ilnitzki at ilnitzks@jmu.edu

– Masks are required from all participants (no exceptions).
– Only team members, 2 coaches, and volunteers will be permitted on site. There will be no spectators allowed. If you have a child on your team who has a specific medical/behavioral reason to need a dedicated adult in attendance (beyond your two coaches), please contact to your tournament director ASAP. 
– Eating and drinking will need to happen outside (unless the venue has a another specified location). Most teams will not be on site the entire day and may not need to worry about eating lunch at the event.

Judging

1 day before your judging session, teams will need to submit…

– 5 minute Project Presentation Video (mp4
– 1-2 page PDF or JPG of a sample piece of code
– Team Info Sheet and Team Picture
– OPTIONAL: Core Values PDF (How did the team use the Core Values this season?)

Before meeting with teams in a virtual room, judges will review the materials submitted by the teams (approximately 5-10 minutes)

Teams will then meet with judges in a virtual room for 25 minutes for Project, Robot Design, and Core Values Judging.  Teams can be in the same or different locations. See overview here (note that during a remote event, team materials will be viewed before judges enter virtual room)

Teams will be assessed on the official FIRST LEGO League Rubrics.   Teams will receive their rubrics electronically after the event (similar to an in-person event)

Robot Design Judging

Robot Design rubric

Before teams enter the virtual room, judges will take a look at one robot game run and the example code submitted by team.

Teams will have 5 minutes to talk about their robot and then there will be a minute Q&A.

Many teams do prepare a presentation or have talking points for the first 5 minutes of this portion, but it isn’t mandatory

Innovation Project Judging

Innovation Project rubric Use the rubric when deciding what information to put in the project presentation

Project videos should be very similar to the project presentation at an in-person event. Videos should be no longer than 5 minutes. Because of scheduling, judges will need to stop videos longer than 5 minutes. While this video can be edited, we are not expecting high production or professional editing.

Judges will be watching the video before entering the virtual judging room. During the virtual session, teams will do a 5 minutes Project Q & A with judges

Core Values Judging

Core Values judges will be looking for Core Values throughout the whole presentation (think about all the Core Values skills needed to put together the project and robot game). Check out the Core Values rubric!

Core Values judges will be looking for examples of FIRST Core Values within the Innovation Project and Robot Design portions of judging. At the end of the the team’s judging session, teams will have a few minutes to reflect on the Core Values. While teams are not asked to submit anything, if the team would like to share anything regarding Core Values, they will be able to share their screen. We ask the teams do not share video or audio elements. Teams could share a quick slide or image if a visual element is needed.

This is a big change from past years (no Core Values activity), but at in-person events there will also be Core Values judges in the pits, practice area, and robot game area.

Team Info Sheet

Teams will need to submit a Team Information with their event materials. The Team Info Sheet needs to be submitted as a PDF.

Microsoft DOC (download)
Google Doc (make a copy)

FIRST requires all youth team members to register. Youth Team Members who have not registered will not be permitted to participate in FIRST remote competitions. 

1. Through the FIRST dashboard, the Lead Coach will invite Parents/ Guardians to register their child.
2. Parents/ Guardians will create an account, register their child, and accept the Consent & Release conditions.

Contact questions@va-dcfll.org
– If you need a Spanish version of the form
– If you have parents/ guardians that cannot electronically register their child

Instructions for Coaches
Instructions for New Parents/ Guardians
Instructions for Returning Parents/ Guardians
Instructions: Parents w/ Mobile Device
Youth Registration Q & A

IMPORTANT LINKS